Interested in volunteering?

Sign up at the link below or read on to see what sorts of help we need to make this party happen!

This event runs best when we have support from volunteers before, during, and after the event!

We want all of our volunteers to be able to join the party, so please consider only signing up for one (1) event shift!

If you’re signed up for an event shift and would like to give more of your time, consider picking up a pre-event shift (like Art Installation) or a post-event shift (like Next Day Clean-Up) instead of a second shift during the event.

Bartender

4 Shifts

9/21, 7PM to 8PM (Set-Up Shift)

9/21, 8PM to 9PM (1st Shift)

9/21, 9PM to 10PM (2nd Shift)

9/21, 10PM to 11PM (Teardown Shift)

If you are TABC CERTIFIED and would like to tend bar, this is the spot for you!

There are four bartender shifts (1 hour each). We ask that you select a maximum of two bartender shifts. Please give yourself some time to enjoy the event!

Bar Back

4 Shifts

9/21, 7PM to 8PM (Set-Up Shift)

9/21, 8PM to 9PM (1st Shift)

9/21, 9PM to 10PM (2nd Shift)

9/21, 10PM to 11PM (Teardown Shift)

These volunteers will assist the bartenders with bar service.

There are four bar back shifts (1 hour each). We ask that you select a maximum of two bar back shifts. Please give yourself some time to enjoy the event!

Entertainers and Performers

Flex Shift

9/21, 10AM to 11PM

Do you have a performance or activity you’d like to share at the event? Please reach out to us at info@arterotica.org! We welcome your ideas and pitches!

These volunteers will perform and entertain! The large time window allows for the entertainer/performer to set-up before the event, if necessary.

Partner Organizations

Flex Shift

9/21/24, 8PM to 11PM

These volunteer spots are for people from organizations that will have a presence at the event for education, entertainment, and outreach!

(ex. Vivent Health staff, Hill Country Ride for AIDS tablers, etc.)

Volunteer Deputy Registrar Table

2 Shifts

9/21/24, 8:00PM to 9:30PM (1st Shift)

9/21/24, 9:30PM to 11:00PM (2nd Shift)

These volunteers are OFFICIAL VOLUNTEER DEPUTY REGISTRARS in the state of Texas, and are tasked with providing the resources to attendees to help them register to vote in Texas.

IMPORTANT: YOU MUST BE AN OFFICIAL VDR IN TEXAS TO SIGN UP FOR THIS VOLUNTEER POSITION- WE WILL NEED TO VERIFY YOUR VDR STATUS CLOSER TO THE EVENT.

More information on becoming a volunteer deputy registrar can be found at https://www.sos.state.tx.us/elections/laws/volunteer-deputy-registrars.shtml

Event Set-Up

Flex Shift

9/21/24, as available, 10AM to 6PM

These volunteer spots are for equipment set-up, fencing set-up, bar set-up, art staging, lighting, sound, runners, etc. You will be contacted to determine when you should arrive at Distribution Hall and what your assignment will be.

Art Installation

Flex Shift

9/21/24, as available, 10AM to 6PM

These volunteers will attach our donated art, clipboards, and lights to the hurricane fencing we use to display the art. Experience with visual displays and “an eye for design” are appreciated, but not required. As an extra bonus, you will get to see all of the art before anyone else!

Art Check-Out

1 Shift

9/21/24, 10:45PM to 11:30PM

These volunteers will verify auction winners, then remove the art and deliver it to the winner.

IMPORTANT: A short training session will happen at 7PM to help volunteers verify the identity of winning patrons.

Security

3 Shifts

9/21/24, 7:30PM to 9PM (1st Shift)

9/21/24, 9PM to 10:30PM (2nd Shift)

9/21/24, 10:30PM to midnight (3rd Shift)

These volunteers are law enforcement officers who will assist with maintaining a cool and calm environment throughout the event.

ID Check

3 Shifts

9/21/24, 7:45PM to 8:45PM (1st Shift)

9/21/24, 8:45PM to 9:45PM (2nd Shift)

9/21/24, 9:45PM to 10:45PM (3rd Shift)

These volunteers will check the IDs of guests prior to their entry to the event.

Check-In & Ticket Sales

3 Shifts

9/21/24, 7:45PM to 8:45PM (1st Shift)

9/21/24, 8:45PM to 9:45PM (2nd Shift)

9/21/24, 9:45PM to 10:45PM (3rd Shift)

These volunteers will check-in guests and sell tickets.

IMPORTANT: We will have a training session for ALL Check-In & Ticket Sales volunteers at 6:30PM to familiarize you with the process for checking-in guests and selling tickets.

Bid Buddies

3 Shifts

9/21/24, 8PM to 9PM (1st Shift)

9/21/24, 9PM to 10PM (2nd Shift)

9/21/24, 10PM to 11PM (3rd Shift)

These volunteers will walk through the auction space and assist guests during the silent auction with any technical issues that may arise concerning the auction software and/or placing bids.

IMPORTANT: We will have a training session for ALL Bid Buddies at 7:15PM at the venue to familiarize you with the software you will be using and answer questions you may get from patrons about the auction/bidding software.

Truck/SUV for Event Use

Flex Shift

9/21/24, as available, 10AM to midnight

9/22/24 as available, 10AM to 4PM

These volunteers bring their truck/SUV and are willing to help load, transport, and unload art and other supplies for the event.

For this position, we’ll coordinate with you specifically prior to the event.

Floaters

5 Shifts

9/21/24, 7PM to 8PM (Pre-Event Shift)

9/21/24, 8PM to 9PM (1st Shift)

9/21/24, 9PM to 10PM (2nd Shift)

9/21/24, 10PM to 11PM (3rd Shift)

9/21/24, 11PM to 11:45PM (Teardown Shift)

These volunteers will assist committee members in resolving issues that pop-up during the event.

Next Day Clean-Up

Flex Shift

9/22/24, as available, 10AM to 4PM

These volunteers will help with disassembling equipment, loading up trucks, removing art, and verifying auction winners and transferring art.

Committee Member

Interested in getting involved behind-the-scenes? Please reach out to us at info@arterotica.org and ask about joining our committee!